Memo

Sparkling Pool Company (SPC) is owned by Brian Sparkle and provides pool maintenance services for resorts, apartment and condo buildings, etc. The company uses a local accounting firm, Haskins and Lybrand, for its accounting.  SPC is in talks to solicit new investors to allow the company to expand to other parts of Arizona.  Therefore, in June 2020, the company changed from the cash method to the accrual method of accounting.  You work for Haskins and Lybrand and you have been assigned to work with SPC. In July 2020, the company had several transactions that you properly recorded. After recording these transactions, you properly calculated operating income of $10,500 for July 2020 and sent the information to SPC.Brian Sparkle has called you on the phone and said, “I was confused last month with the numbers but I thought it was just because of the change in accounting methods.  However, I don’t understand this month’s numbers either.  Under the cash method of accounting, I would have recorded more revenue and expense.  Now, under accrual accounting, you are showing different numbers.  I don’t understand this!”   REQUIRED:Write a memo to Brian Sparkle that explains the timing of when transactions are recorded under the accrual method of accounting. Additionally, explain how and why each July transaction shown in Exhibit 1 was recorded under accrual accounting and how it would have been recorded under the cash method.  If applicable, also discuss how accrual accounting of the transaction will affect the recording of future monthly transactions.  As an attachment to your memo, include detail that shows Brian Sparkle both cash- and accrual-basis operating income for July 2020 (do not show sub-totals of gross profit). The memo should be double-spaced (excluding memo header and exhibits) and should not exceed two pages. Any exhibits should be attached at the end of the memo and do not count toward your page limit. Your goal is to make the memo understandable to your client using good grammar and business writing skills. The memo should be concise, organized, and flow well. The exhibits should be easy to understand and follow good exhibit skills.  Use the information posted in our writing orientation site for guidance on writing and exhibits. ———————————————————————————————————— InrableAccounting communication•Includes a variety of communications•Informal written: Email•Formal written: memos, letters, reports•Oral presentations•Each may have its own format Watch out for accounting words or too casual•Accounts receivable (not account receivable)•Accounts payable (not account payable)•Retained earnings (not retained earning)•Financials or books (use “financial statements” or “accounting records”)•Top line (use “revenue”)•Bottom line (use “net income”) Capitalization•Should we capitalize:•The Company•A separate title without a name•Management•An account (e.g. Property, Plant, and Equipment)•Sometimes, it depends•Internal document (e.g. Annual Report, minutes, memo)•External document Biggest Issue – Conciseness!•Irrelevant information•Poor wording•Repeating information•Write it, put it down, go back and edit it Memo•TO:Use official client name, spell company out, watch for errors•FROM: This is you and/or your firm name•DATE:  Use proper date formatting discussed in the Module 4 video•SUBJECT: Be descriptive so someone looking at it in a year understand what it is about Exhibits•Step back from it and ask yourself•Is it easy to understand?•Does the design look professional?•Number of Exhibits•Is it better to combine two exhibits to better demonstrate your point?•Did you try to cram too much information in one exhibit? Let’s review some exhibits•Tucker and Darwin Corporation were competitors•A member of Tucker’s BOD has compared ratios to Darwin and found Tucker is doing worse than Darwin•Tucker’s BOD has hired your firm to make F/S comparable

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